Project Assistant

Job Locations US-TX-San Antonio
ID 2022-1770
Category
Administration
Position Type
Regular

Overview

Project Assistant - San Antonio, TX

Westwood Professional Services, Inc.

 

Westwood Professional Services, Inc. is seeking a Project Assistant (PA) to join our Land Division team in our San Antonio, TX office. The Project Assistant will be responsible for data integrity, document management, and best practice implementation on projects. The PA supports Project Managers in the success of the project through the administrative/professional side of project management. Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients. 

Duties and Responsibilities

  • Assist Market Leaders (MLs) and Project Managers (PMs) with various admin tasks relating to proposals, Vision, Smartsheet entry/tracking
  • Proposal support, generation, formatting, and branding
  • System expertise such as Deltek Vision and contracting software
  • Data input and data integrity management
  • Prepare meeting agendas and take meeting notes for MLs, as requested
  • Other misc. administrative and operational functions as directed by the MLs and PMs such as managing project schedules and client agendas
  • Create letters, memos, correspondence, etc. for the MLs and PM, as requested. Schedule meetings, notify attendees, and coordinate rooms, etc., for the Land Leaders as requested.
  • Serve as a backup for Office Administrators, when needed
  • Agency and client deliveries
  • Tasks such as transmittals, printing, and scanning.

Required Skills

  • Bachelor’s degree preferred or equivalent job-related experiences and training.
  • Ability to communicate effectively with employees at all levels of the organization.
  • Handle confidential and non-routine information.
  • Proficient in Microsoft office products, Deltek Vision, and Smartsheet
  • Adapt to ever-changing work environments
  • Detail orientated and very organized
  • Capacity to independently manage multiple projects/assignments, determine, and set job priorities, and work with limited/direct supervision.

About Westwood Professional Services, Inc. (Westwood)

Westwood Professional Services Inc. (Westwood) was established in 1972 and has since become a leader in many of the markets it serves. Westwood is a full-service, multidiscipline professional engineering firm and serves wind, solar, power delivery, residential and commercial development, and public infrastructure clients and their projects from multiple offices across the U.S.

 

In 2021, Zweig Group ranked Westwood nationally at # 4 and #21 respectively on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood two national 2nd place awards for Marketing Excellence. Westwood also ranked consistently higher four years in a row on the Engineering News Record (ENR) list as a leading design firm in the country. The firm consistently ranks on industry top 25 lists and receives recognition for its involvement on award-wining projects nationwide.

 

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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