Recruiting Coordinator

Job Locations US-MN-Minnetonka
ID 2024-5466
Human Resources
Position Type


Recruiting Coordinator

Westwood Professional Services, Inc.


Westwood Professional Services, Inc. is seeking an Entry Level Recruiting Coordinator to join our team and support our talent acquisition efforts. This role will play a crucial part in attracting and hiring top talent for our organization. Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients.

Duties and Responsibilities

• Assist with the full-cycle recruitment process, including posting job openings, screening resumes, scheduling interviews, and conducting reference checks.
• Collaborate with hiring managers to understand skills and competencies required for open positions.
• Coordinate and schedule interviews, ensuring a smooth and efficient process for candidates and interviewers.
• Assist with the implementation of new hire orientation and onboarding programs.
• Maintain compliance with mandatory and non-mandatory training, continuing education, and work assessments.
• Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Ensure compliance with federal, state, and local employment laws and regulations, and recommended best practices.
• Stay updated on trends, best practices, and new technologies in recruiting and talent acquisition.
• Collaborate with the HR team to develop and implement recruiting strategies to attract top talent.
• Assist with maintaining candidate and employee data, ensuring accuracy and confidentiality.
• Provide administrative support to the HR team as needed.
• Perform other duties as assigned.

Required Skills

• Strong organizational skills, with the ability to prioritize and manage multiple tasks and deadlines.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite – Word, Excel, PowerPoint, Outlook.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented with strong attention to accuracy.
• Team player with a positive and collaborative attitude.
• Strong problem-solving and analytical skills.
• Customer service-oriented with the ability to build relationships with candidates and internal stakeholders.
• Flexible and adaptable, with the ability to work in a fast-paced environment.

Required Experience

• Previous experience in recruiting or HR is preferred but not required.
• Knowledge of recruiting tools and platforms is a plus.
• Ability to learn and adapt to new technologies and systems quickly.

Preferred Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

About Westwood Professional Services, Inc. (Westwood)

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.

Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do.


We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make. 


We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work. 


Join us in creating a better world.


In 2023, Zweig Group ranked Westwood nationally at #12 and #30, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood two national 2nd place awards for Marketing Excellence. Westwood was recently recognized as #79 in the ENR Top 500 Firms in 2023. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.


Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.


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