Marketing Assistant / Coordinator

Appleton, WI

Westwood Professional Services, Inc.

Join Our Dynamic Team at Westwood Professional Services, Inc. as a Marketing Assistant/Coordinator!

Are you a creative and organized professional with a passion for marketing and a keen interest in the engineering industry? Westwood Professional Services, Inc. is looking for a talented Marketing Assistant/Coordinator to become an integral part of our team in Appleton, WI. This is your chance to work with a highly experienced and dynamic team dedicated to delivering top-notch professional services to our esteemed clients.

As a Marketing Assistant/Coordinator, you will play a pivotal role in shaping the company's marketing efforts. Your day-to-day responsibilities will include:

• Collaborating with Project Managers and the marketing team to respond to prime, sub-consultant, and interview opportunities.
• Crafting Statement of Qualifications (SOQ) layouts and creating compelling graphics in line with RFQ requirements.
• Assisting with technical writing, editing, and proofreading content from Project Managers for SOQ submissions.
• Writing and updating resumes, boilerplate information, project descriptions, and more.
• Developing and refreshing the firm's marketing materials and templates.
• Maintaining and enhancing our marketing database.
• Engaging with professional marketing organizations and contributing to business development initiatives.
• Taking on additional tasks to improve company efficiency and foster a positive work environment.

• Additional responsibilities may include any of the following, dependent upon the specific focus agreed upon at hiring:
  • Design graphics for internal and external communications, including our website, newsletters, social media posts, and advertisements.
  • Manage and elevate our online and offline presence through various platforms and media channels.

• Proficiency in Adobe InDesign is required; familiarity with other Adobe Creative Cloud applications is a plus.
• Experience with database systems, preferably Vantage.
• Exceptional organizational skills and the ability to juggle multiple tasks and deadlines.
• A keen eye for detail and a commitment to maintaining our brand's consistency across all marketing materials.
• Independence and self-motivation, with minimal need for supervision.
• Strong foundational writing and grammar skills.
• A flair for graphic design and an eagerness to learn new technologies and techniques, such as AI tools.
• A proactive self-starter who thrives under pressure.

• A Bachelor's degree in Graphic Design, Marketing, or a related field with one to three years of experience is preferred.
• Alternatively, three to five years of relevant experience in the A/E/C industry is highly valued.

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.

Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do.

We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make. 

We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work. 

Join us in creating a better world.

In 2023, Zweig Group ranked Westwood nationally at #12 and #30, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood two national 2nd place awards for Marketing Excellence. Westwood was recently recognized as #79 in the ENR Top 500 Firms in 2023. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.