BILLING SPECIALIST/PROJECT ASSISTANT 

 Westwood Professional Services, Inc. is seeking a Billing Specialist / Project Assistant to join the Public Infrastructure Division of our team. The ideal candidate is a detail-oriented individual with an accounting background that is familiar with the A/E industry and has 4+ years billing experience. This person will support Project Managers in the success of primarily public infrastructure projects through the administrative/professional side of project management. Billing responsibilities are for invoicing, lien waivers, and other accounting duties as assigned. Project Assistant responsibilities are for data integrity, document management, financial reporting, project set-up, and best practice implementation on projects. Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients.

• Prepare/assist with monthly invoice and supporting information creation and distribute invoices to project managers for updates and approvals.
• ERP (VantagePoint) entry, tracking, and data management.
• Support project managers, subconsultants, and clients with billing questions and issues.
• Assist Project Managers with project and contract administration set-up.
• Complete, obtain signatures, and re-distribute lien waivers back to project managers and clients.
• Prepare/assist with monthly monitoring and follow up on outstanding A/R balances.
• Prepare/assist with month end reporting and statements.
• Other misc. administrative and operational functions as assigned.

• Must have exceptional organizational skills with excellent attention to detail and accuracy.
• Ability to prioritize and multi-task in a fast-paced environment; meeting deadlines is crucial.
• Strong written and verbal communication.
• The ability to work with a diverse team of multiple project managers.
• Effective team member who displays initiative and acts with integrity.
• Strong Microsoft Office applications knowledge, specifically Microsoft Excel.
• Experience with Deltek Vantagepoint business software is a plus.
• A background in accounting and 4+ years of billing experience preferred.

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.

Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do.

We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make. 

We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work. 

Join us in creating a better world.

In 2023, Zweig Group ranked Westwood nationally at #12 and #30, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood two national 2nd place awards for Marketing Excellence. Westwood was recently recognized as #79 in the ENR Top 500 Firms in 2023. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.