Administrative Assistant - Las Vegas, NV

Westwood Professional Services, Inc.

Westwood Professional Services, Inc. is seeking an Administrative Assistant to join our team in our Las Vegas, NV office. Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients. This position will provide administrative and front desk reception support for all staff at the Minnetonka office location.  

• Answer and triage incoming calls in a courteous and professional manner while managing the company lobby area.
• Schedule messenger pickups and deliveries, and verify monthly messenger billing.
• Receive, distribute, and prepare outgoing mail.
• Assist project managers with various administrative tasks relating to proposals, contracts, and data entry.
• Assist with event coordination for the office.
• Handle confidential and non-routine information.
• Greet clients, guests, customers, and vendors in a professional manner.
• Conference room scheduling.
• Additional duties assigned as directed by Office Manager.

• High school diploma or GED.
• Must be reliable, have exceptional customer service and strong organization skills.
• Must be proficient with Microsoft Office Suite to include Outlook, Excel, Word, Power Point.
• Professional and business attire is required at all times.
• Strong and effective business written and verbal communication.
• Self-motivated and starter with the ability to multi-task and perform detail-oriented tasks.
• Ability to demonstrate strong independent decision making skills as situations arise.
• Ability to multi-task, work under pressure and meet.
• Must be friendly and enjoy helping others.

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.

Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do.

We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.

We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.

Join us in creating a better world.

In 2023, Zweig Group ranked Westwood nationally at #12 and #30, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood two national 2nd place awards for Marketing Excellence. Westwood was recently recognized as #79 in the ENR Top 500 Firms in 2023. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.