Office Manager

Westwood Professional Services, Inc.

Westwood Professional Services, Inc. is seeking an Office Manager to join our team! Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients. The office manager will be responsible for providing oversight of the day-to-day administrative operations of the office. Facilitate and deliver on a variety of administrative services. Assure that the office is functioning in a healthy, productive manner. This role will be a part-time role with estimated hours being around 28 hours per week.

• Prepare, monitor, and manage variable expense budgets for the office (ex: office supplies, employee relations).
• Manage office Giving Back budget and activities.
• Assist in shaping the culture of the office and modeling Westwood’s core values.
• Disperse information and updates to local staff at monthly town hall meetings.
• Manage the activities, performance and training of local Administrative Assistant.
• Ensure the front desk is staffed and phone calls are covered during business hours.
• Welcome and create a tone of professionalism for office visitors (employees, clients, vendors, etc.).
• Work with divisions to offer a seamless onboarding experience for all new hires and promotions within the office.
• Solicit, select, and manage office vendors, and suppliers as directed by the Business Administrator.
• Work with local leadership to help coordinate internal meetings and meetings with clients.
• Responsible for event coordination within the office.
• Provide expert subject matter assistance to all staff on the Vantagepoint/Deltek ERP system.
• Work with Business Administrator to facilitate IT service and support for the office.
• Ensure the office is represented within Westwood’s Safety and Health & Wellness groups.
• Monitor office space and seating status working with division leadership.
• Other duties as assigned by the Business Administrator and Regional Office Manager.

• Two-year degree or 2-5+ years of experience preferred.
• Effective written and verbal communication is necessary.
• Ability to utilize critical thinking and judgment to resolve problems and issues independently.
• Ability to multi-task, work under pressure and meet deadlines.
• Strong organizational skills with the ability to independently and proactively manage multiple projects/assignments, determine and set job priorities, and work with limited/direct supervision.
• Handle confidential and non-routine information.
• Adapt to ever changing work environments.
• Proficient with Microsoft Office Suite

Westwood Professional Services Inc. (Westwood) was established in 1972 and has since become a leader in many markets it serves. Westwood is a full-service, multi-discipline professional engineering firm that serves wind, solar, battery storage, EV, power delivery, residential and commercial development, and public infrastructure clients and their projects from over 25 offices across the U.S.

In 2023, Zweig Group ranked Westwood nationally at #12 and #30, respectively on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood two national 2nd place awards for Marketing Excellence. Westwood was recently recognized as #79 in the ENR Top 500 Firms in 2023. The firm consistently ranks on industry top 25 lists and receives recognition for its involvement on award-winning projects nationwide.

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.