Project Assistant

Westwood Professional Services, Inc.

Westwood Professional Services, Inc. is seeking a Project Assistant for the Public Infrastructure Division. This person will be working with a team of engineers and technicians on the California High Speed Rail project. A Project Assistant is responsible for data integrity, document management, and best practice implementation on projects. You will support Project Managers in the success of the projects. Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients. 

• Assist Market Leaders and Project Managers with various admin tasks relating to proposals, Vantagepoint, Monday.com data entry and tracking.
• Coordinate the production of project reports based on the direction of the Project Managers
• Assisting with project management, billing reports.
• Provide document backup for invoicing and collection
• Support small business outreach documentation, track deliverables, upload deliverables to the client database, and track progress.
• Develop or modify reports, proposals, work orders, task orders, and statements of qualification
• Support Public Infrastructure Proposals development with our Marketing/Proposal team
• Maintain accurate data within the VantagePoint database and other related software, including project setup, tracking, and reporting
• Work directly with clients on requests for information, project changes, and other related deliverables
• Support Professional staff with licensure efforts and state compliance requirements
• Assist with drafting and quality control (QC) on projects
• Assist Project Managers with conference calls, meetings, documentation and follow-up (both internal and external)

• Ability to communicate effectively with employees at all levels, including external clients
• Handle confidential and non-routine information. 
• Comfortable with Microsoft Office products and other related software.
• Adapt to ever-changing work environments and priorities
• Detail-oriented and very organized.
• Capacity to independently manage multiple projects/assignments, determine and set job priorities, and work with limited/direct supervision. 
• Ability to take the initiative, ask questions, be proactive, and provide feedback to the project manager

• Bachelor’s degree preferred or equivalent job-related experiences and training.
• Effective written communication is necessary
• Proficiency with Microsoft Office Suite

• Experience in the Architecture, Construction, or Engineering field would be a plus, but not required
• Experience with Monday.com work platform is a plus, but not required (Smartsheet equivalent software)
• Experience with Deltek VantagePoint or other Project Management software is a plus, but not required

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.

Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do.

We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make. 

We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work. 

Join us in creating a better world.

In 2023, Zweig Group ranked Westwood nationally at #12 and #30, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood two national 2nd place awards for Marketing Excellence. Westwood was recently recognized as #79 in the ENR Top 500 Firms in 2023. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.