Senior HR Operations Coordinator

Westwood Professional Services

 

Westwood Professional Services is looking for a Senior Human Resources Operations Specialist. The Senior HR Operations Coordinator / Junior HRIS Analyst will play a pivotal role in implementing and optimizing our new HRIS and payroll system (Paylocity). This position is designed for a detail-oriented professional with a strong background in HR operations, talent acquisition, and benefits administration. The ideal candidate will ensure data integrity, enhance onboarding processes, and provide comprehensive support for employee information systems.

Employee Data Management:
• Oversee the management of data entry employee files, including signed offer letters and related documentation.
• Collaborate with Payroll and Recruitment teams to ensure accurate data entry to align with Payroll and Recruitment timelines

HRIS Implementation Support:

• Assist in the implementation and configuration of the Paylocity HRIS, ensuring alignment with organizational needs.
• Audit new hire data to maintain data integrity and accuracy within the HRIS.
• Enhance new hire and employee data processes to streamline operations and improve user experience.

Onboarding and Employee Processes:

• Communicate and report on new hire survey feedback to drive continuous improvement in onboarding experiences.
• Manage processes for temp-to-hire conversions, intern transitions to employees, and contractor engagements.
• Support the employee background check and drug screening processes in collaboration with the Safety Lead.

Collaboration and Support:

• Work closely with HR and IT to coordinate the electronic employee file system and ensure data integrity.
• Provide support for various HR projects as needed, contributing to the overall effectiveness of the Human Resources function.

• Minimum of 4 years of relevant experience or an Associate's degree in a related field.
• Proficiency in Microsoft Office Suite and familiarity with HRIS or ERP systems.
• Excellent communication skills, with the ability to convey information clearly and confidently, both in writing and verbally.
• Strong organizational skills and meticulous attention to detail.
• Proven ability to build relationships and demonstrate effective people skills.
• Collaborative mindset with a team-oriented approach.
• Self-starter with the ability to manage and direct own work effectively.
 

• Bachelor’s degree in Human Resources or a related field, or 2 years of equivalent experience.
• Previous experience in HRIS implementation, talent acquisition, and benefits administration

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.

Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes
in everything we do.

 

We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.

 

We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.

 

Join us in creating a better world.

 

In 2024, Zweig Group ranked Westwood nationally at #13 and #40, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood one national 1st place award for Marketing Excellence. Westwood was recently recognized as #83 in the ENR Top 500 Firms in 2024. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.

 

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training